Have you decided to move your business from a traditional BPM to a cloud based one? Well, in this case you should know that on the market there are many companies specialized in offering this type of products. But when you start this process you have to make sure that you keep in mind certain factors, because they will influence the transition. You may have noticed that the transitional BPM services are not able to equal the benefits a cloud software offers, and it is understandable why you want to opt for this version. It is not advisable to use a traditional system anymore, because it exposes your company to security risks and it does not offer you the mobility you need. Nowadays businesses see the change from a traditional BPM service to a cloud based one as an inevitable process. But, you have to understand that this process does not happens overnight, and you have to plan it and to choose the best software for your needs.
What the process of transitioning from a traditional bpm service to a cloud based one implies?
You should be aware that once you change the tool you use to handle your company’s processes, your business would be affected in multiple ways. Especially at the beginning, your employees will need some time to adapt to the changes, and to understand what the new software has to offer. If you plan to transition, your business from a traditional BPN tool to a cloud one, then you should check the following aspects, because they will help you make the process as smooth as possible.
- You should transition the departments of your company in different stages
You should not rush to transfer all the departments of your company once, because you will have to deal with multiple issues. And chaos is the last thing you want, when you run a business, because it can affect your activities. You should transit one department at the time, and when the process is successfully finished, you can go to the next one. In addition, if there are issues, you will be able to avoid them when you transfer the other departments. And where you count that the department that was first transferred will help the others understand what the process implies.
- Make sure you communicate with your employees
When you transition the departments of your company to a service as the one from https://www.bpmonline.com/service you have to expect that the process will be difficult for some people. Therefore, you will have to communicate with your team to inform them what they should expect from the process. You should avoid the situation of people not knowing that the things are about to change. You should inform them through different means, and you should ask them to offer you feedback on your decision.
- Make sure you train your team
When you transit your company from a traditional BPM software, to a modern one as the one offered by bpm’online, you have to make sure that people would know how to operate it. You should know that every platform comes with its unique features and this means that people have to be trained to understand its particularities. The BPM provider should be the one that offers training to your team, because they have designed the software and they know how to use it. You should make sure that your team takes part to training in multiple sessions, because they need time to understand the changes.
- Collect information from the previous software
When you decide to use a cloud based BPM tool, as the one offered by IBM you have to make sure that you transit all the data. Therefore, the first thing you have to do before you implement the software is to gather data in a format the new system will be able to read. Also, make sure that the information is backed up and you will have no issues to access it in the future, in case you experience any issues with using the cloud-based software. You should get in touch with your IT team, and see how they could help you during the process, because they are the ones who will have to transfer the data from a tool to another.